Microsoft Teams for Web Conferencing

Microsoft Teams is Marriner’s web conferencing platform of choice. The only exceptions are when a customer or business partner requires us to use another platform based on their security protocols or preferences.

For meetings with internal team members, and whenever possible for meetings with people outside the organization, we should be using Microsoft Teams.

When scheduling a meeting through Outlook, be sure the Teams meeting information is included in the calendar invitation. This gives attendees a clear link to join the meeting and, when available, phone dial-in information for anyone who needs to join by phone.

Microsoft Teams is integrated with Outlook, making it easy to create a Teams meeting directly from your calendar. When creating a meeting, select Teams Meeting or make sure the Teams meeting option is enabled. Outlook will automatically add the Teams meeting link and applicable joining information to the invitation.

Avoid Including Both Teams and Zoom Information

Now that Teams is our standard conferencing platform, meeting invitations should contain only one set of conferencing information whenever possible.

If Zoom information has been added to an invitation, remove the Zoom meeting details before sending it. Having both Zoom and Teams information in the same invitation can create confusion for attendees about which meeting they should join.

For meetings hosted by Marriner, use Microsoft Teams unless there is a specific reason another platform is required by the client or business partner.

If you need additional assistance or have questions about Microsoft Teams, Outlook, or meeting setup, please contact ECS at 866-330-0327 or support@enhancedcs.com.