VII. External Vendor Production

• External Vendor Production

Marriner coordinates production of printed material, photography, video and radio spots with external vendors through a Production Manager (PM). It is imperative that the PM is included in or aware of all vendor conversations regarding project scope, budget and revisions. A few considerations on external vendors:

• External vendors must sign an Agency non-disclosure agreement (NDA) prior to discussing any confidential Client projects. Exception: MMC executes work with a Client-secured vendor.
• External vendors must provide a current W-9 in order to be added to our accounting system and receive payments. Exception: MMC executes work with a Client-secured vendor, then MMC does not manage payments.
• The PM is responsible for communicating all agency specifications to vendors, however, project details are collaboratively managed with creative/digital staff to ensure all agency expectations are met while remaining within client budget.
• The PM issues all Purchase Orders (PO). These are legally-binding documents that must be issued before outside work commences.

• After PO Release
• There may be vendor fees if a project is canceled after a PO is issued. (Check with your PM.)
• PM will confirm the delivery date to include on weekly Client status report.
• Proofs from vendors must be signed off by the entire team.
• The RM or PM will place a physical proof in the workroom and send a WMJ conversation to the team with review deadline.
• The RM will route a digital vendor proof through a WMJ “Vendor Proof” deliverable.
• There are times the Client must approve a proof -- PM and Account will coordinate.
• PM must confirm AA charges with Account prior to moving forward with revisions.
• PM will obtain tracking/shipping info from vendors to verify delivery and pass the information to RM and Account.
• PM approves all vendor invoicing and advises RM when project status can change to “Complete.”